{
  "schema": "vedokrok.public-item.v1",
  "release_id": "MHC-RPUB-20260920-75ad787a",
  "url": "/knowledge/define-what-meeting-success-would-look-like",
  "id": "MHC-D-RESEARCH-0385",
  "version": "0.1.0",
  "title": "Define what meeting success would look like",
  "summary": "'Discuss the topic' is an activity, not a success condition.",
  "kind": "protocol",
  "body": "Before the meeting, write one observable outcome that would make the time worthwhile: a decision, a clarified problem, assigned next actions, a reviewed artifact or another concrete state. Use that outcome to shape the agenda, attendees and preparation. If no meaningful outcome requires synchronous discussion, consider a cheaper format.",
  "limits": [
    "The 2025 study explored these reflection prompts; it does not prove that writing a success condition alone improves effectiveness."
  ],
  "topics": [
    "union-meeting-intentionality"
  ],
  "intents": [],
  "source_ids": [
    "RS-8B46F5DAE5659483"
  ],
  "evidence": [
    {
      "claim": "CHIWORK 2025 prospective-reflection work used questions about why a meeting is occurring, what success would look like and what could prevent success to explore meeting intentionality.",
      "source_id": "RS-8B46F5DAE5659483",
      "role": "supports",
      "note": "The work explores design and participant perceptions rather than proving that these questions improve meeting outcomes.",
      "locator": "Technology probe prompts and study protocol"
    }
  ],
  "use_when": [
    "A meeting exists on the calendar but its useful outcome is vague."
  ],
  "avoid_when": [
    "The 2025 study explored these reflection prompts; it does not prove that writing a success condition alone improves effectiveness."
  ],
  "example": "Instead of 'discuss replication issue,' define success as 'choose whether to pause the mass update and assign the next diagnostic test.'",
  "check": "At the end, the group can say whether the stated outcome was reached or deliberately changed.",
  "steps": [
    "At the end, the group can say whether the stated outcome was reached or deliberately changed."
  ],
  "sources": [
    {
      "id": "RS-8B46F5DAE5659483",
      "title": "What Does Success Look Like? Catalyzing Meeting Intentionality with AI-Assisted Prospective Reflection",
      "url": "https://www.microsoft.com/en-us/research/publication/what-does-success-look-like-catalyzing-meeting-intentionality-with-ai-assisted-prospective-reflection/"
    }
  ],
  "relations": [
    {
      "from": "MHC-D-RESEARCH-0385",
      "to": "MHC-D-RESEARCH-0386",
      "type": "use_before",
      "url": "/knowledge/name-what-could-prevent-the-meeting-from-succeeding"
    }
  ],
  "collections": [
    {
      "id": "RC-DC3FB389E54F5C7A",
      "title": "Make meetings answer a goal instead of merely occupying a slot",
      "url": "/collections/make-meetings-answer-a-goal-instead-of-merely-occupying-a-slot"
    }
  ]
}