{
  "schema": "vedokrok.public-item.v1",
  "release_id": "MHC-RPUB-20260920-75ad787a",
  "url": "/knowledge/name-files-for-identity-and-state-not-for-your-desktop-history",
  "id": "MHC-D-RESEARCH-0612",
  "version": "0.1.0",
  "title": "Name files for identity and state, not for your desktop history",
  "summary": "A file name should help the receiver choose the right artifact without opening every version.",
  "kind": "protocol",
  "body": "Include the artifact purpose, relevant object or date and version/state where needed. Use one stable convention. If a system of record exists, link it instead of creating another detached copy.",
  "limits": [
    "Do not expose confidential identifiers in filenames that may leave the protected system."
  ],
  "topics": [
    "union-actionable-async-writing"
  ],
  "intents": [],
  "source_ids": [
    "RS-97DF2212DB5C5E61",
    "RS-96557E8AD37744B8"
  ],
  "evidence": [
    {
      "claim": "ONS content guidance recommends frontloading important information because readers often scan for task-relevant material rather than reading linearly.",
      "source_id": "RS-97DF2212DB5C5E61",
      "role": "supports",
      "note": "The guidance is for web content and is applied here by analogy to async work communication.",
      "locator": "Frontload your content and descriptive headings"
    },
    {
      "claim": "ONS guidance recommends writing around user needs, removing content that does not serve those needs, and using concise task-focused headings.",
      "source_id": "RS-96557E8AD37744B8",
      "role": "supports",
      "note": "Regulated or audit-heavy work may require context that feels redundant to the immediate reader.",
      "locator": "Put users' needs first; titles and headings; be concise"
    }
  ],
  "use_when": [
    "Attachments arrive as final.xlsx, final2.xlsx or screenshot.png."
  ],
  "avoid_when": [
    "Do not expose confidential identifiers in filenames that may leave the protected system."
  ],
  "example": "'BP_order-block_2026-09-19_to-import.xlsx' is clearer than 'New final 3.xlsx.'",
  "check": "A receiver can identify the likely correct artifact from the name and message context.",
  "steps": [
    "A receiver can identify the likely correct artifact from the name and message context."
  ],
  "sources": [
    {
      "id": "RS-97DF2212DB5C5E61",
      "title": "Writing and editing: Structuring content",
      "url": "https://service-manual.ons.gov.uk/content/writing-for-users/structuring-content"
    },
    {
      "id": "RS-96557E8AD37744B8",
      "title": "Writing and editing: Plain language",
      "url": "https://service-manual.ons.gov.uk/content/writing-for-users/plain-language"
    }
  ],
  "relations": [
    {
      "from": "MHC-D-RESEARCH-0612",
      "to": "MHC-D-RESEARCH-0620",
      "type": "useful_with",
      "url": "/knowledge/close-the-thread-with-the-final-state-and-source-of-truth"
    }
  ],
  "collections": [
    {
      "id": "RC-ECF674DEF65C9DAB",
      "title": "Write asynchronous messages that can be acted on without a meeting",
      "url": "/collections/write-asynchronous-messages-that-can-be-acted-on-without-a-meeting"
    }
  ]
}