{
  "schema": "vedokrok.public-item.v1",
  "release_id": "MHC-RPUB-20260920-75ad787a",
  "url": "/knowledge/archive-inactive-knowledge-out-of-the-default-view",
  "id": "MHC-D-RESEARCH-0696",
  "version": "0.1.0",
  "title": "Archive inactive knowledge out of the default view",
  "summary": "Retention and prominence are separate decisions.",
  "kind": "principle",
  "body": "Move inactive or superseded material out of the default working view while keeping it searchable when preservation is useful. Use archive status, lower ranking or a separate historical layer rather than deleting everything or showing everything equally.",
  "limits": [
    "Retention may be governed by legal, privacy, contractual or records policies; personal convenience does not override them."
  ],
  "topics": [
    "union-personal-knowledge-refinding-and-maintenance"
  ],
  "intents": [],
  "source_ids": [
    "RS-54CEA9242974EAB3",
    "RS-CCA287BFB3CB9927"
  ],
  "evidence": [
    {
      "claim": "Personal information management research frames the job as a lifecycle of acquiring or creating, keeping, organizing, maintaining, finding or re-finding, using and distributing information in support of future needs.",
      "source_id": "RS-54CEA9242974EAB3",
      "role": "supports",
      "note": "The lifecycle is descriptive and does not prescribe one folder, tagging or note-taking system.",
      "locator": "Abstract and overview"
    },
    {
      "claim": "A 2026 systematic review treats personal information management on desktop and mobile devices as affected by multiple human and technological factors rather than a single organization technique.",
      "source_id": "RS-CCA287BFB3CB9927",
      "role": "supports",
      "note": "Available summary does not justify ranking specific PIM tools or methods.",
      "locator": "Abstract"
    }
  ],
  "use_when": [
    "Old notes are kept for possible future value but crowd every search and browse path."
  ],
  "avoid_when": [
    "Retention may be governed by legal, privacy, contractual or records policies; personal convenience does not override them."
  ],
  "example": "Closed-project notes remain searchable in an archive, while current procedures dominate normal results.",
  "check": "Default retrieval favors current working knowledge without destroying useful history.",
  "sources": [
    {
      "id": "RS-54CEA9242974EAB3",
      "title": "Personal Information Management",
      "url": "https://arxiv.org/abs/2107.03291"
    },
    {
      "id": "RS-CCA287BFB3CB9927",
      "title": "A Systematic Review of Factors Effecting Personal Information Management Using Desktop and Mobile Devices",
      "url": "https://journals.sagepub.com/doi/full/10.1177/01678329251390385"
    }
  ],
  "relations": [],
  "collections": [
    {
      "id": "RC-5086A3A5AA1D243D",
      "title": "Keep knowledge so you can find, trust and reuse it later",
      "url": "/collections/keep-knowledge-so-you-can-find-trust-and-reuse-it-later"
    }
  ]
}