{
  "schema": "vedokrok.public-item.v1",
  "release_id": "MHC-RPUB-20260920-75ad787a",
  "url": "/knowledge/update-durable-knowledge-when-it-is-used-and-challenged",
  "id": "MHC-D-RESEARCH-0701",
  "version": "0.1.0",
  "title": "Update durable knowledge when it is used and challenged",
  "summary": "Use creates both value and the best opportunity to detect staleness.",
  "kind": "protocol",
  "body": "When an important note is used for a real task or decision, check whether its source, scope and state are still adequate. If new evidence challenges it, update or supersede it and preserve the reason. Add a scheduled review only where time-sensitive risk justifies one.",
  "limits": [
    "Some safety, compliance or expiring information needs time-based review regardless of use; keep those explicit exceptions."
  ],
  "topics": [
    "union-personal-knowledge-refinding-and-maintenance"
  ],
  "intents": [],
  "source_ids": [
    "RS-54CEA9242974EAB3",
    "RS-CCA287BFB3CB9927"
  ],
  "evidence": [
    {
      "claim": "Personal information management research frames the job as a lifecycle of acquiring or creating, keeping, organizing, maintaining, finding or re-finding, using and distributing information in support of future needs.",
      "source_id": "RS-54CEA9242974EAB3",
      "role": "supports",
      "note": "The lifecycle is descriptive and does not prescribe one folder, tagging or note-taking system.",
      "locator": "Abstract and overview"
    },
    {
      "claim": "A 2026 systematic review treats personal information management on desktop and mobile devices as affected by multiple human and technological factors rather than a single organization technique.",
      "source_id": "RS-CCA287BFB3CB9927",
      "role": "supports",
      "note": "Available summary does not justify ranking specific PIM tools or methods.",
      "locator": "Abstract"
    }
  ],
  "use_when": [
    "A note is reviewed on a calendar even when nobody uses it, while frequently used notes can still stay wrong."
  ],
  "avoid_when": [
    "Some safety, compliance or expiring information needs time-based review regardless of use; keep those explicit exceptions."
  ],
  "example": "A deployment checklist is checked and updated when used after a platform change instead of receiving meaningless monthly reviews when nothing changed.",
  "check": "High-use knowledge accumulates maintenance attention where errors would actually matter.",
  "steps": [
    "Current use triggered a staleness check.",
    "Source status checked where material.",
    "Scope still matches use.",
    "Contradictory evidence reconciled.",
    "State updated or superseded if needed.",
    "Scheduled review reserved for genuinely time-sensitive knowledge."
  ],
  "sources": [
    {
      "id": "RS-54CEA9242974EAB3",
      "title": "Personal Information Management",
      "url": "https://arxiv.org/abs/2107.03291"
    },
    {
      "id": "RS-CCA287BFB3CB9927",
      "title": "A Systematic Review of Factors Effecting Personal Information Management Using Desktop and Mobile Devices",
      "url": "https://journals.sagepub.com/doi/full/10.1177/01678329251390385"
    }
  ],
  "relations": [
    {
      "from": "MHC-D-RESEARCH-0701",
      "to": "MHC-D-RESEARCH-0692",
      "type": "useful_with",
      "url": "/knowledge/give-changing-knowledge-an-explicit-state"
    }
  ],
  "collections": [
    {
      "id": "RC-5086A3A5AA1D243D",
      "title": "Keep knowledge so you can find, trust and reuse it later",
      "url": "/collections/keep-knowledge-so-you-can-find-trust-and-reuse-it-later"
    }
  ]
}