{
  "schema": "vedokrok.public-item.v1",
  "release_id": "MHC-RPUB-20260920-75ad787a",
  "url": "/knowledge/keep-a-secure-copy-outside-the-place-the-original-can-fail",
  "id": "MHC-D-RESEARCH-0961",
  "version": "0.1.0",
  "title": "Keep a secure copy outside the place the original can fail",
  "summary": "A copy inside the same failure is mostly convenience, not resilience.",
  "kind": "protocol",
  "body": "For critical documents that would be hard to replace quickly, keep a secure second copy outside the most plausible shared failure: protected cloud storage, a trusted offsite location or another appropriate secure repository. The copy should be accessible when the primary home/device is unavailable without exposing sensitive data casually.",
  "limits": [
    "Do not create uncontrolled copies of highly sensitive documents; use strong access control and local legal/privacy requirements."
  ],
  "topics": [
    "union-life-admin-resilience"
  ],
  "intents": [],
  "source_ids": [
    "RS-5D9E1E0D5ECCFD55"
  ],
  "evidence": [
    {
      "claim": "CFPB/Ready.gov disaster guidance recommends securing originals and storing copies in another safe location or secure online storage.",
      "source_id": "RS-5D9E1E0D5ECCFD55",
      "role": "supports",
      "note": "Do not create uncontrolled copies of highly sensitive documents; use strong access control and local legal/privacy requirements.",
      "locator": "See source record"
    }
  ],
  "use_when": [
    "The only copy of a critical household document is stored in the same home, device or account as the original."
  ],
  "avoid_when": [
    "Do not create uncontrolled copies of highly sensitive documents; use strong access control and local legal/privacy requirements."
  ],
  "example": "A scanned insurance policy stored only on the home PC does not help much if the home and PC are inaccessible after a disaster.",
  "check": "At least the most critical records have one independently accessible, protected copy.",
  "steps": [
    "What failure could make the original unavailable?",
    "Does the copy survive that same failure?",
    "Can an authorized household member access it?",
    "Is the copy encrypted or otherwise appropriately protected?"
  ],
  "sources": [
    {
      "id": "RS-5D9E1E0D5ECCFD55",
      "title": "Your disaster checklist",
      "url": "https://www.ready.gov/sites/default/files/2020-03/cfpb-disaster-checklist-worksheet.pdf"
    }
  ],
  "relations": [],
  "collections": [
    {
      "id": "RC-32ABADCA15A41C15",
      "title": "Make household administration survive the day something stops working",
      "url": "/collections/make-household-administration-survive-the-day-something-stops-working"
    }
  ]
}